An e-commerce business approached us with a request for accounting services for their newly established company. From the very beginning, the client made it clear that a high volume of sales invoices would be involved, as they planned to start selling goods across the EU – both B2B and B2C.

 

How We Set Up Accounting Services for a Growing Online Business

 

a) Mandatory Registrations


Our first step was to register the client for all types of direct and indirect taxes required to legally commence their business activities:

• Corporate income tax

• Value-added tax (VAT)

• OSS (One-Stop-Shop)

Once compliance with all legal requirements was ensured and the respective authorities approved the registration requests, we proceeded to implement the client’s accounting processes.

 

 

b) Process Alignment and Optimization 



Given the nature of e-commerce sales, we began by analyzing the compliance of the client’s sales invoices with applicable legal requirements. As the client's platform already synchronized orders and invoices, no integration with our accounting system was necessary. The next step was to align the export of output files from various platforms into our accounting software to minimize manual intervention.
As a result, we managed to process an average monthly journal volume of around 3,000 entries in under two hours – with minimal manual input.

 

c) Team Training

Once the processes were set, we trained the responsible consultant on the specifics of the OSS VAT scheme and on the tool used for importing sales invoices (both B2B and B2C), including payment gateway transactions.

 

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Comprehensive Accounting Services - What We Delivered

• Full registration for all required direct and indirect taxes, including OSS

• Compliance check of the client’s systems with local legislative requirements

• Maximum automation of accounting processes

• Provision of various types of accounting and tax calculations

• Training in accounting and tax terminology to support communication with third parties

• Representation in customs-related disputes

• Highly specialized accounting and tax advisory services and support with any business-related issues

 

The client approached us with a request for traditional accounting services — we responded with a comprehensive solution tailored to their existing systems.

 

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Looking for Reliable Accounting Services for Your Business

Do you run a growing e-commerce business, expanding abroad, or looking for a new accountant? We’d be happy to review your specific case. For a non-binding consultation, contact us at office@bdoslovakia.com

 

Why BDO Outsourcing?

• Our experts are proficient in various accounting systems

• We adapt to your processes, applications, and software

• Our language-skilled professionals can represent you in international communication

• We keep up with legislative changes and IT trends so you don’t have to

• We grow with you and connect your new IT tools with your existing systems

• We are immediately available and can quickly step in as your accounting manager or even your full accounting team